Every quote, roster, payment and problem still goes through you, so the business can only grow as fast as you can keep up. Here's how we fixed that for Sam.
Run by Pat Goodyer
Founder of Flawless Gardens & Landscaping. 300+ systems projects.
Sam started in 2018 with one ride on a trailer at country shows. Today he runs ride-based entertainment in 4 busy shopping centres, about $4k a day per site in the school holidays, and he wants 8 sites by the end of next year. The catch: it all runs through him.
Weekdays run at 1–5% of capacity outside school holidays.
No ads running. Last time he ran them, 10–15 enquiries a day came in and he couldn't answer them.
No Google listing, no reviews, no customer list. Nothing brings riders back on a quiet Tuesday.
Cash, coaching, rosters and faults all come back to him.
Few steps, all done by hand, and work leaks out at every red line. Flip to “With the system” to see it wired up.
Name and identifying details changed to protect the client. Figures are from the client's own audit.
A no-pressure call to see if we're the right fit. You tell us what's going on, and we tell you honestly whether we can help.
You talk Pat through how the business really runs: how work comes in, how it gets quoted, done and paid for. We map it live and find the leaks. Most small-business audits come to $250–300.
A private page with your workflows drawn out, every leak we found, what we'd build to fix each one, and how long it would take.
We move your whole business into one system, from the first enquiry to the paid invoice, and switch on the AI that does the admin. You see progress every week and test it as we go.
We train your team to use it and to make their own changes, so the system keeps growing with the business without needing us. Then we step back.
Most agencies sell you leads, and most software companies sell you seats. We did it differently: we bought a landscaping business, ran it on our own system and grew it from one ute to seven crews. Everything we build for you, we've already tested on ourselves.
The quoting, scheduling and invoicing we'll build for you already runs our own crews every day. If something doesn't work, we're the first to know about it.
When your enquiries, jobs and money all live in one place, the AI can see what's actually going on and take work off your plate, instead of being one more tool to check.
We're not after a retainer that runs forever. We build it, train your team to look after it and improve it, then hand you the keys. Most clients are on their own within three months.
We started with one ute and a whiteboard. Fourteen months later, entirely bootstrapped, it's 7 crews and 20 staff, and every enquiry, quote, crew and invoice runs through one system with AI doing the admin.
Flip between the two. Hover or tap any step to see what it does.
Few steps, all done by hand, and work leaks out at every red line. Flip to “With the system” to see it wired up.
Software developer. Eight years building systems for 300+ businesses, then grew his own landscaping business on them. He runs every audit himself.
“Patrick is the best consultant I've worked with so far. He's extremely professional, super knowledgeable and extremely meticulous in his work.”
“The workflow automations that have been put in place and recommended by Patrick will literally save me hours per week in manual labour, allowing me to focus on growing my business instead of working in it.”
“A problem I spent weeks trying to figure out, Pat did in a blink of an eye. Truly a wizard in saving time for business owners.”
“He also guided us to avoid many problems throughout the project, including saving a considerable amount on our licence costs.”
“Pat was sensational. He was able to deliver on everything that he said he would”
“Pat and his team are the best in the business and are like having a Swiss army knife of knowledge at your disposal.”
“He added tremendous value to the project and our small business.”
“managed to resolve a range of problems for me within an hour consultation.”
“We really appreciate Patrick's ongoing support, skill set and speed to deliver superior automation services for our small business.”
“His communication is second to none, and the work he completed was exactly as briefed.”
For trade and service businesses with $500k+ revenue or 3+ staff.
Case study: name and identifying details changed to protect the client. Figures are from the client's own audit.